How to Backup Outlook Emails to Hard Drive?

Looking to backup Outlook emails to local PC? If yes, then do not worry. In this comprehensive guide, we will explore two different Outlook backup methods to help you export Outlook emails effortlessly. One is manual solution and the other one is professional tool.

MS Outlook is one of the most popular email clients all over the world. Millions of users are using Outlook for their personal and business communication. However, many people are looking for queries like ‘How to export Outlook emails safely?’ or ‘How to download all emails from Outlook to desktop?’ We will be answering all these queries but first let us understand the reasons for Outlook backup.

Why Backup Outlook Emails to Hard Drive?

Saving Outlook emails is very important for each and every user due to below reasons:

Saving Outlook emails prevent data loss due to accidental deletion or data corruption.
It will protect Outlook mailbox during email migrations or server downtime.
Plus, user can restore Outlook emails easily from backup file whenever required.
You can download Outlook emails and attachments for offline access.
You can save Outlook emails locally to a computer or external drive so that your data remain safe and accessible all time.

Manual Method to Save Outlook Emails to PC

If you want to save Outlooks manually, you can use its built in feature that is Import/Export Wizard. It allows you to export Outlook mailbox to PST file. Follow the below steps to do it:

Steps to Backup Emails from Outlook Manually:

Open Microsoft Outlook on your computer.
Go to File > Open & Export > Import/Export.
Choose Export to a file > click Next.
Select Outlook Data File (.PST) > click Next.
Choose the Outlook data that you want to save.
Browse the destination path to save the PST backup file.
Click Finish to complete the process.

And it’s done!

Limitations of Manual Outlook Backup Method

Takes a lot of time for large mailboxes or multiple emails.
Risk of PST file corruption if not handled properly.
Technical knowledge is required to accomplish the task.
You might lose your crucial data if no proper steps are followed.

To eliminate all these limitations, you can try a professional Outlook Backup Software for error-free and quick results.

Professional Way to Save Outlook Emails Automatically

If you want an effortless solution to download Outlook emails to hard drive with attachments, then try Outlook Backup Tool. To backup bulk emails it is a great option. It lets you save emails in multiple formats so that you can access your data in other email clients and applications. Apart from this, this software offers some advanced features like exporting selective Outlook emails using smart filters. It also provides option to preview your emails before starting the backup process.

This expert-recommended utility is capable to maintain the folder structure and hierarchy throughout the process. And you can download the software on all Windows OS versions.

Steps to Backup Outlook Emails are as follows:

1. Download and install Outlook Backup Tool on your system.
2. Go to Open>> Desktop Email Clients>> Outlook Accounts.
3. Enter Outlook login credentials correctly to add your account.
4. Now, select Export and choose the format like PST, PDF, MBOX, etc.
5. Choose the location to save Outlook emails and hit the Save button.

Key Features of Outlook Backup Utility

You can easily save all Outlook emails to local PC for all time access and keep your data safe.
It will export Outlook emails to various formats like PST, EML, PDF, HTML, CSV, etc.
The software maintains the original folder structure of mailbox throughout the process.
This Outlook Backup Tool keeps the meta elements of emails intact during the process.
The tool can automatically detect Outlook’s server address and port number for a quick setup.
Capable to backup and directly import Outlook mailbox to Gmail, Thunderbird, Zoho Mail, and more.
You can save multiple emails from Outlook account at once hence you can save time and efforts.
The software is fully compatible with Windows 11, 10, 8, and 7 operating system.
You can backup unlimited Outlook emails and attachments without file size restrictions.

Conclusion

To backup Outlook emails to local PC on regular basis is always a smart habit. It can protect your highly crucial data from loss. In the above write-up, we have shared the two effective solution to download Outlook emails to external drive; manually and automatically. However, manual solution have some limitations like time-consuming process for large mailbox. To get rid of those drawbacks, experts usually opt for professional utility i.e. Outlook Backup Wizard. It is a powerful and reliable solution to export Outlook data in bulk. Download the free demo and see how the utility works.