If you are trying to backup IMAP emails to hard drive, this blog is going to be very helpful for you. Here, you will get to know the best and effective solutions to save IMAP emails locally through step-by-step.
Before proceeding to the solutions, let us first know about IMAP and why users should download IMAP emails to the computer.
IMAP is essentially an email protocol. Many email clients and email services use it to retrieve data/emails from the server. It allows data to be accessed from any device/system. IMAP simply allows the email client to connect to the server to access the data.
Why is an IMAP Backup Necessary for the Users?
Multiple reasons why users should backup IMAP email to the computer or an external hard drive. Some of the main ones are listed below:
- Avoid Data Loss: As we already know, IMAP allows you to access your emails from anywhere with internet access. However, if your server is compromised, your emails may be lost.
- Office Access: Once you download emails from IMAP to your computer or hard drive, you can access them at any time without an internet connection.
- Protect Data from Hackers and Threats: Hackers are smarter than we think these days. To avoid losing important data, you should therefore regularly create backups to an external hard drive.
Now that we understand the importance of IMAP backup, let us proceed to the methods.
How to Backup IMAP Emails to Computer Manually via Outlook?
Here, we are using the Outlook application to save IMAP emails locally. Follow the instructions below for this:
- Launch the Outlook app on your system and click File > Add Account.
- Then enter your email address and click on the Connect button.
- Afterward, select the IMAP option under the advanced setup section.
- Enter your IMAP configuration server details and click Next.
- Again, go to the File tab and click Open & Export >> Import/Export.
- Next, choose the Export to a file option and press Next.
- Then choose the Outlook data file as the file type and click Next.
- Now, select the IMAP email folder you want to backup and click Next.
- Pick a location where you want to save the backup file on your PC.
- Finally, click on the Finish button.
- Now, your emails are starting to export to the PST file format. This file can be easily accessed by any version of Outlook.
Limitations:
- There is no way to backup IMAP emails in bulk.
- Non-technical users have difficulty configuring and exporting emails.
- This method only allows you to save IMAP emails in PST file format.
- There is no way to download only specific emails.
How to Download Emails from IMAP in Multiple Formats Quickly?
To quickly backup IMAP emails to computer or an external hard drive, you just use the IMAP Backup Tool. This is an easy-to-use and reliable tool for creating a backup. It supports exporting IMAP emails to PST, PDF, MBOX, EML, CSV, HTML, and Text file formats. You can choose the location where you save the backup file on your PC for easy access.
Additionally, the software lets you download emails from IMAP account in bulk at a time with attachments. Also, a filter option is available to save only selective emails and save time. It also does not need Outlook and other applications on the system to begin the process.
To start the process, first, download and install the IMAP backup tool on your Windows PC in just a few clicks. Afterward, follow the instructions below.
Steps to Backup IMAP Emails to Computer in Bulk are as follows:
- Run the IMAP backup wizard and click Open from the top-left corner.
- Go to Email Accounts and click the Add Account option.
- Then, enter your IMAP account login details and click Add.
- Hit the Export option and choose the desired format.
- Pick a location to store backup and hit the Save button.
You are done now!
Why Choose IMAP Backup Tool over the Manual Method?
- The software offers the ability to download emails from IMAP to your computer in various file formats.
- Advanced option for transferring IMAP emails to various email services such as Gmail, Yahoo, Zoho Mail, Outlook.com, etc.
- One can backup IMAP emails, including all attachments to your computer regardless of their size.
- You can save IMAP emails locally to a desired location for easy access when needed.
- Supports Windows versions 11, 10, 8, and 7. It can be installed on both 32-bit and 64-bit computers.
Conclusion
Regularly backing up important data is always a good way to prevent data loss. In the blog post above, we introduced the best ways to backup IMAP emails to your computer. You can manually save IMAP emails locally using Outlook, but this is quite complicated and time-consuming. However, with the IMAP backup tool, you can instantly download emails from IMAP in bulk to your computer or hard drive.