If you are using Zimbra webmail, then it is very much possible that your inbox has lots of important emails, attachments and contacts. But, have you ever thought, what will happen if Zimbra mail server crash or account get hacked! That is why it is very important to backup Zimbra emails on regular basis.
In this comprehensive write up, we will explain how to backup Zimbra mailbox manually and using an automated Zimbra Backup Tool to save all emails safely to hard drive or desktop. Before getting started, it is important to understand why users want to download Zimbra emails locally.
Why Do You Need to Backup Zimbra Mailbox?
- To download Zimbra emails to computer for offline access.
- For saving Zimbra emails to hard drive as a local copy.
- Saving emails can avoid data loss due to server crash or accidental deletion.
- To export Zimbra mailbox data to another account like Gmail, Outlook, or Zoho Mail.
- Zimbra backup ensures your emails remains safe and accessible, anytime, anywhere.
Manual Method to Backup Zimbra Emails
Zimbra provides a built-in Import/Export feature that allows users to backup Zimbra emails manually. Follow these simple steps for this:
- Open your Zimbra email client in your browser.
- Click on the Preferences tab from the top menu bar.
- Choose Import/Export. You’ll see the option to export Zimbra mailbox items.
- Select the items that you want to download including Mail, Contacts, or Calendar.
- Click Export to finish the process.
It will create backup of your mailbox in .tgz format. You can save this file to your PC or local drive.
Limitations of Manual Zimbra Backup
- TGZ file cannot be opened in most email clients.
- You need to extract Zimbra TGZ file manually to view contents.
- The process is time-consuming for large data volume.
- Attachments cannot be saved properly.
If you have large mailboxes to save, it’s better to use a reliable Zimbra Email Backup Tool for a faster and more secure results.
Automated Tool: Use Zimbra Backup Wizard
You can download the best Zimbra Backup Tool to save multiple Zimbra emails to local PC in bulk. It is the easiest way to backup Zimbra emails automatically without any extra efforts. This tool is capable to maintain folder structure and hierarchy of emails. You will not lose a single data during email backup process. You can also extract attachments separately using this utility. And the best part is that is has very simple interface that anyone can use. This software comes with demo version that you can download for free and test the tool’s capabilities.
Steps to Save Zimbra emails to Computer are:
- Download and install Zimbra Backup Wizard on your computer.
- Click on Open>> Email Servers>> Zimbra Files.
- Now go to Export and choose desired format like PST, EML, or PDF.
- Set the destination path on your PC. Click the Save button.
All Done! This is how you can download emails from Zimbra mailbox.
Key Features of Zimbra Backup Tool
- Backup Zimbra mailbox to PC directly without requiring any complex setup.
- Supports Zimbra to PST conversion, Zimbra to EML export, Zimbra to PDF, etc.
- Backup multiple Zimbra emails in one go saving time and efforts.
- Maintains original folder hierarchy, metadata, and attachments.
- Allows you to backup Zimbra emails with attachments to your local drive.
- 100% secure Zimbra data backup process with no loss at all.
- Option to backup selective Zimbra emails using filters and advanced search options.
- Quick and safe Zimbra Mail Backup tool for all types of users.
- Works even without Zimbra installed, hence a standalone utility.
- One-click Zimbra email backup for local or external drives.
Frequently Asked Questions (FAQs)
Can I backup Zimbra emails manually without using third-party software?
Yes, you can use the Zimbra import/export feature to download emails from Zimbra to PC in TGZ file format.
How do I open the Zimbra TGZ backup file?
You can extract Zimbra TGZ file using file extraction tools or import it into Zimbra again.
Can I backup Zimbra mail to multiple formats?
Yes, the automated Zimbra Backup Tool allows to backup Zimbra emails to multiple file formats like PST, EML, PDF, and CSV.
Is the Zimbra Backup Tool is safe and secure?
Yes, for sure. The tool provides completely safe and secured results without any data loss. Also, it is highly trusted tool that does not save any of your credentials in its database.
Conclusion
Downloading Zimbra emails is the smartest way to keep your data safe and accessible in any situation. In the above blog we have discussed two methods. One is manual and other is automated. If you prefer the manual Import/Export method, you can save few emails and in only TGZ format. And .tgz is not supported by all email clients. However, if you want speed, flexibility, and accuracy, then Zimbra Backup Wizard is the best choice. This professional Zimbra Mail Backup Tool allows you to download Zimbra emails to computer and helps to export all Zimbra mailbox items in just few clicks.